Vcdplanning jul2013

Kampala, 22-24 July 2013

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Session notes Agenda items:

DAY 1

		22 July
Time	Activity	Notes
8000-0900	Email time	Please use this time to respond to emails etc.
0900	Opening & welcomes Objectives: 1. Identify and create strategies to address Critical Success Factors for the VCD Theme 2. Undertake short & long-term planning	Acho and Tom
0930	The Big Picture Montpellier discussions, flagships, IDOs, Monitoring requirements Discussion: Implications for the VCD theme	Tom/Michael K
1000	Review of the VCD Theme logframe Review of the Outputs Review of definitions of key terms in the logframe Review of the aggregation exercise for Activities Connecting logframe, POWBs and Annual Reporting	Acho Tom Pat
1030	Long-Term 2013 – 2023 Visioning Exercise	Tom Break up into 3 groups (one per Output) that sketch out milestones for 2013-2023 timeframe
1100		Coffee/Tea Break
1130	Report back on 2013-2023 Visioning Exercise
1200	2013 Plans, Progress, Prognosis # VCD Theme Level Brief presentation, then discussion: - Of the ‘sticky points’ - Implications for rest of 2013 # Country-level Brief presentations, then discussion: - Of the ‘sticky points’ - Implications for rest of 2013 and 2014	VCD overall theme (Acho) PLUS each country to present brief info (3 powerpoint slides): 1) 2013 main milestones/plans 2) Budget planned/actual 3) Progress so far/prognosis rest of year 4) Sticky points (big challenges/constraints needing special attention)
1300		Lunch
1400	2013 Plans, Progress, Prognosis (continued)
1500		Coffee
1530	Reviewing our Critical Success Factors Introduction: Summary of related issues raised at the ARPM Brainstorm to set out CSF agenda for VCD Theme as a whole.	Acho Presentations and discussion
1700	Summary of the day	Acho
1715	Communications Tools Update	Evelyn
1745	Close

DAY 2

		23 July
Time	Activity	Notes
0900	Logframe Review (detailing the 2014-2016 rolling workplan) : Fill out and tighten up the activities and their timing : Ensure we have a shared understanding of the general purpose and approach for each activity and who is taking the lead on coordinating it : Each Value Chain then needs to specify how/when the activity gets implemented and by whom in that Value Chain	Tom Either done in plenary or small groups depending on number of activities
1030		Coffee
1100	Consolidation and Review of 2014-2016 Rolling Workplan	Tom
1300		Lunch
1400	Further Elaboration of the CSFs Is the VCD Theme supporting discovery and delivery for other Themes? What and how to do this?. How to promoting due diligence and scientific rigour (Theme strategy and implementation planning) Clarifying staff roles for efficient implementation Development of a suite of concept notes on priority activities Attract greater private investment into VC development, developing business cases attractive for investors interested in producing more animal source food (WorldFish) Other topics?	Acho Draw on results from Day 1 afternoon discussions Do this for overall theme AND work out for a couple of ‘model’ countries?
1500		Coffee
1530	CSFs Continued	Acho
1700	Summary of the day	Tom
1715	Close	Acho

DAY 3 (half day)

		24 July
Time	Activity	Notes
0900	Progress/Process Review : Agree tasks for the day	Acho and Tom
0915	2014 Plans and Budgets : Fill out initial draft of 2014 POWB Template : Initial plans/ideas: : Theme level (Acho) : Country-level (Value Chain Coordinators) - High-level milestones - Major changes - Anticipated major ‘sticky’ issues where help needed	Tom Associate to adapted logframes, ToC etc Brief and summarized Mainly a chance for the bigger directions/priorities to emerge
1100		Coffee
1130	Next steps : Work to be done, task allocation, timelines	Acho
1245	Closing Summary of results and progress from the meeting	Acho Tom
1300		Lunch